Purchasing Forms

Gift Cards:
Refer to the Gift Card & Gift Certificate Purchases before purchasing gift cards.

Authorization for the Purchase of Gift Cards/Gift Certificates.pdf (editable).
REQUIRED PRIOR to purchasing gift cards or certificates and is an authorization for a single intended purpose only.

Gift Card/Certificate Disbursement Log.pdf (editable)
REQUIRED to record the dispensing of all gift cards purchased – even if only one card is purchased for one individual.

Gift Card/Certificate Confidential Disbursement Log.pdf (editable).
Confidential studies/research requires both the standard Disbursement log and the Confidential Disbursement logs.

Sole Source Justification:
Refer to 4.4 Sole Source Purchases for additional details.

Sole Source Justification Form.pdf

Surplus Trade-in Approval:
Completed form is submitted to State Surplus Property for approval.

Trade-in Approval Request Letter

Tax Exemption:
If a vendor requires proof of UNCG’s tax exempt status, provide them the certificate and letter.

NC Tax Exempt Certificate

Tax Exempt Letter of Explanation

Vendors:
Federal law requires that we have on file a W-9 with the Employer ID number or Social Security number and signature of each person to whom the University makes a payment. New vendors must complete this form to be entered by UNCG’s Accounts Payable Department.

Vendor Taxpayer ID Form.pdf

Other

Banner Finance Access – Campus Users

• An editable .pdf form used to request access to departmental funds. Questions regarding this form must be directed to Systems and Procedures at 334-5936.