Policies
| Policy Number | Effective Date | Title |
|---|---|---|
| 1 | 7/1/21 | Methods of Purchase |
| 2 | 7/1/21 | Purchasing Authorizations and Practices |
| 3 | 7/1/21 | Statewide Term Contracts |
| 4 | 7/1/21 | Unauthorized Purchases |
| 5 | 7/1/21 | Purchases for Personal Use |
| 6 | 7/1/21 | Sole Source Purchases and Waiver of Competition |
| 7 | 7/1/21 | Standing Purchase Orders |
| 8 | 7/1/21 | PCards |
| 9 | 7/1/21 | Emergency Purchases |
| 10 | 7/1/21 | Interaction with Vendors |
| 11 | 7/1/21 | Levied Purchasing Programs |
| 12 | 7/1/21 | Special Considerations Related to Equipment |
| 13 | 7/1/21 | Consultant Services |
| 14 | 7/1/21 | Contracted Personal Services |
| 15 | 7/1/21 | Gift Cards and Gift Certificates |
| 16 | 7/1/21 | Purchasing Delegations |
| 17 | 7/1/21 | Excise and Sales Tax |
| 18 | 7/1/21 | Safety of Purchased Products |
| 19 | 7/1/21 | Unique Purchase Items |
| 20 | 7/1/21 | Changes to Purchase Order |
| 21 | 7/1/21 | Purchase Order Receiving |
| 22 | 7/1/21 | Partial and Advance Payments |
| 23 | 7/1/21 | Pricing Deviations |
| 24 | 7/1/21 | Protest of Award or Vendor Dispute |
| 25 | 7/1/21 | Supported Computer Products and Related Technology |
| 26 | 7/1/21 | Returns to Vendors |
Procedures
| Procedure Number | Effective Date | Title |
|---|---|---|
| A | 7/1/21 | Purchasing from Commercial Vendors |
| B | 7/1/21 | Solicitation of Bids and Quotations |
Deadlines
In preparation for the FY23 year-end close, Procurement Services has compiled key processing dates and information. Please read the following carefully to facilitate a smooth end to FY23 and transition to FY24:
SpartanMart
- • Goods must be received and services performed before payment can be processed.
- • Please process Change Order or Cancellation requests in a timely manner (https://purchasing.uncg.edu/spartanmart/.) Please be sure to check and review if any invoices or credits are "In Process."
- • Receipts are required before AP can process the PO invoices (https://purchasing.uncg.edu/spartanmart/.)
- • AP will continue to process invoices after June 15th; due to the volume of year-end payments, AP cannot guarantee that the payments will be processed and paid in FY23 if the June 15th deadline cannot be met. Contact AcctPay@uncg.edu for assistance.
PCard
- • June 2023 Cycle: 5/26/2023 - 6/25/2023.
- • All transactions must be reconciled and approved before midnight – Wednesday, June 28th.
- • Visit the PCard website for additional information: https://purchasing.uncg.edu/pcard/.
Visit the Finance website for additional Year-End information: https://fsv.uncg.edu/information/forms/.
Please contact Procurement Services at procure@uncg.edu or PCard Administrator at pcard@uncg.edu for assistance.