Policies
Policy Number | Effective Date | Title |
---|---|---|
1 | 7/1/21 | Methods of Purchase |
2 | 7/1/21 | Purchasing Authorizations and Practices |
3 | 7/1/21 | Statewide Term Contracts |
4 | 7/1/21 | Unauthorized Purchases |
5 | 7/1/21 | Purchases for Personal Use |
6 | 7/1/21 | Sole Source Purchases and Waiver of Competition |
7 | 7/1/21 | Standing Purchase Orders |
8 | 7/1/21 | PCards |
9 | 7/1/21 | Emergency Purchases |
10 | 7/1/21 | Interaction with Vendors |
11 | 7/1/21 | Levied Purchasing Programs |
12 | 7/1/21 | Special Considerations Related to Equipment |
13 | 7/1/21 | Consultant Services |
14 | 7/1/21 | Contracted Personal Services |
15 | 7/1/21 | Gift Cards and Gift Certificates |
16 | 7/1/21 | Purchasing Delegations |
17 | 7/1/21 | Excise and Sales Tax |
18 | 7/1/21 | Safety of Purchased Products |
19 | 7/1/21 | Unique Purchase Items |
20 | 7/1/21 | Changes to Purchase Order |
21 | 7/1/21 | Purchase Order Receiving |
22 | 7/1/21 | Partial and Advance Payments |
23 | 7/1/21 | Pricing Deviations |
24 | 7/1/21 | Protest of Award or Vendor Dispute |
25 | 7/1/21 | Supported Computer Products and Related Technology |
26 | 7/1/21 | Returns to Vendors |
Procedures
Procedure Number | Effective Date | Title |
---|---|---|
A | 7/1/21 | Purchasing from Commercial Vendors |
B | 7/1/21 | Solicitation of Bids and Quotations |
Deadlines
In preparation for the FY23 year-end close, Procurement Services has compiled key processing dates and information. Please read the following carefully to facilitate a smooth end to FY23 and transition to FY24:
SpartanMart
- • Goods must be received and services performed before payment can be processed.
- • Please process Change Order or Cancellation requests in a timely manner (https://purchasing.uncg.edu/spartanmart/.) Please be sure to check and review if any invoices or credits are "In Process."
- • Receipts are required before AP can process the PO invoices (https://purchasing.uncg.edu/spartanmart/.)
- • AP will continue to process invoices after June 15th; due to the volume of year-end payments, AP cannot guarantee that the payments will be processed and paid in FY23 if the June 15th deadline cannot be met. Contact AcctPay@uncg.edu for assistance.
PCard
- • June 2023 Cycle: 5/26/2023 - 6/25/2023.
- • All transactions must be reconciled and approved before midnight – Wednesday, June 28th.
- • Visit the PCard website for additional information: https://purchasing.uncg.edu/pcard/.
Visit the Finance website for additional Year-End information: https://fsv.uncg.edu/information/forms/.
Please contact Procurement Services at procure@uncg.edu or PCard Administrator at pcard@uncg.edu for assistance.