Procurement Services

A Part of Finance

POLICIES AND PROCEDURES

Procedures



Policy NumberEffective DateTitle
A7/1/21Purchasing from Commercial Vendors
B7/1/21Solicitation of Bids and Quotations

Deadlines



In preparation for the FY21 year-end close, Procurement Services has compiled key processing dates and information. Please read the following carefully to facilitate a smooth end to FY21 and transition to FY22:



SpartanMart (formerly eMarketplace)

  • ♦ Goods must be received and services performed before payment can be processed.
  • ♦ Please process Change Order or Cancellation requests in a timely manner (https://purchasing.uncg.edu/spartanmart/.) Please be sure to check and review if any invoices or credits are "In Process."
  • ♦ Receipts are required before AP can process the PO invoices (https://purchasing.uncg.edu/spartanmart/.)
  • ♦ AP will continue to process invoices after June 15th; due to the volume of year-end payments, AP cannot guarantee that the payments will be processed and paid in FY21 if the June 15th deadline cannot be met. Contact AcctPay@uncg.edu for assistance.

PCard

  • ♦ June 2021 Cycle: 5/26/2021 - 6/25/2021.
  • ♦ All transactions must be reconciled and approved before midnight - Tuesday, June 29th.
  • ♦ Visit the PCard website for additional information: https://purchasing.uncg.edu/pcard/.


Visit the Finance website for additional Year-End information: https://fsv.uncg.edu/information/forms/.

Please contact Procurement Services at procurement@uncg.edu or PCard Administrator at pcard@uncg.edu for assistance.