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Purchasing Podium
04/03/09

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PCard Travel Expenses


Listed below are travel-related expenses that are either allowed or un-allowed to purchase using a PCard. If there is a travel-related expense not listed below, contact Purchasing to see if the expense can be purchased using a PCard.

Please note that what's allowed or not allowed to be purchased with the PCard does not dictate what is considered a valid reimbursable travel purchase. Refer to the UNCG Travel Policies for complete details on valid reimbursable travel expenses, restrictions, and exceptions.

Click on the links below for information about a travel-related expense as outlined by the UNCG Travel Policies or the State of North Carolina Budget Manual, Travel Policies & Regulations (section 5.0) where applicable. It is recommended that you refer to the UNCG Travel Policies for further details and clarifications as some of the information within the pop-up boxes has been modified.

Allowed

Transportation:

  • Commercial Airline (coach rate)

  • Railroad (coach rate)

  • Bus (to destination)

  • Rental Cars

  • Taxi (including tip)

  • Airport Limousine (including tip)

  • Shuttle Service (including tip)

  • Bus or other Public Transportation (between airport/station and hotel)

Lodging & Amenities:

  • Hotel

  • Internet Services (approved business related)

Other Expenses:

  • Registrations

  • Parking

  • Telephone Calls

  • Gasoline (rental cars only)

  • Travel Agent Fees (although it is recommended to make own travel arrangements)

Un-allowed

Transportation:

  • Limousine (other than airport)

  • Any transportation method used while traveling other than between airport/station and hotel (not directly business-related)

Lodging & Amenities:

  • Hotel Services/entertainment, including, but not limited to:

    • Movies

    • Sauna

    • Room Service

    • Gym/Weight room

    • Refrigerator/Microwave requests

    • Foldaway Bed requests

    • Laundry (hotel or outside)

    • In-room Vending (stocked fridge/bar, bottled water, etc.)

Other Expenses:

  • Meals/beverages

  • Tips (other than stated as allowable above)

  • Rental Car Optional Insurance

  • Personal Accident Car Insurance

  • Flight Personal Liability Insurance

  • Flight Cancellation Insurance

  • Tours or Other Social Activities

  • Expenses of a Personal Nature